AI assistants for small businesses

Let AI handle the messages, calls and paperwork.

I set up AI assistants for small UK businesses. They answer customer messages straight away, chase clients for documents and pick up the calls you miss, all inside the tools you already use. You keep the final say.

Try the live demos → kartal@kartalensari.com

Live demos you can try right now

These are real, working assistants, not videos. Try them the way your customers would.

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Document collection for accountants

Clients email their paperwork; the assistant sorts it and chases what's missing, so you don't have to.

  • Recognises each document (P60, P11D, bank statements, receipts…)
  • Files it in the client's folder and ticks it off the list
  • Personal reminders every few days until everything is in
  • Morning summary of who is missing what

Try it: email a sample P60 or bank statement to docs@kartalensari.com. You'll get a reply within a minute.

Email a sample →accountants
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Instagram & WhatsApp assistant

Every message gets an answer within seconds, day or night, in your customer's language.

  • Answers only from your own information, never makes things up
  • Takes the enquiry details and alerts you
  • Passes complaints and sensitive questions to you
  • Works on Instagram, WhatsApp and your website

Try it: send a message to @kartallensarii on Instagram.

Message on Instagram →clinics, salons, shops
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AI phone receptionist

Picks up the calls you can't take, when you're busy or after hours. Your number stays the same.

  • Answers questions and takes messages
  • Books appointments straight into your calendar
  • Emails you a summary of every call
  • Never pretends to be human

Ask for a demo and you'll get a private link to talk to it in your browser, as a patient of a demo dental clinic.

Ask for a demo call →busy service businesses

For the demos, please use sample or redacted documents. In a real setup everything runs on your own email, calendar and spreadsheets.

How I work

No endless meetings: most of it happens in writing, on your schedule.

Tell me what repeats

Which messages, calls or documents eat your time, and which tools you use. A short email is enough.

Free trial with your details

I set the assistant up with your own information so you can test it before paying anything. If you don't like it, no hard feelings.

Setup

The assistant connects to your own email, calendar, spreadsheets and accounts, usually within one to two weeks.

Support

Updates as your needs change, and you reach me directly if anything goes wrong. No call centre.

Why this approach?

Instead of moving you to yet another software, I make the tools you already use smarter.

Fits how you work

Your email, calendar, spreadsheets and phone number stay the same. Your customers don't need to install or learn anything.

Your data stays yours

Records live in your own accounts. Messages and documents are sent to the AI service only to be read and answered.

Supports your team, doesn't replace it

The assistant handles the repetitive replies and chasing; your team spends its time on the work that needs a person.

You stay in control

Replies can wait as drafts for your approval, and anything sensitive or unclear comes straight to you.

What else can be automated?

The demos are just examples. Almost any repetitive office task can be automated; tell me about yours and I'll honestly say whether it's a good fit.

Frequently asked questions

Where is my data stored?

In your own accounts: your email, your calendar and a spreadsheet you own. Messages and documents are sent to the AI service only to be read and answered. See the privacy policy.

Does it work with Outlook / Microsoft 365?

Yes. The assistant is set up on the email you already use, Gmail or Microsoft 365, and on Google Sheets or Excel.

What if the AI gets something wrong?

It answers only from the information you give it and never makes up prices or promises. Complaints, sensitive questions and anything it isn't sure about come to you. With documents, it flags problems such as a blurry photo or the wrong tax year instead of guessing.

How long does setup take?

Usually one to two weeks, after a free trial with your own details.

How is pricing decided?

A one-off setup fee plus a monthly support fee, depending on the scope. We start with a free trial on your own details and talk about price once you've seen what the assistant saves you.

Which task keeps repeating in your business?

Drop me a short note and I'll tell you whether it can be automated and how.

kartal@kartalensari.com
Send an email